Catering 101 — What Every Canadian Event Planner Should Know

Catering Styles: Plated vs Buffet vs Cocktail

Plated service is the most formal option — guests are served a pre-selected multi-course meal at their table by waitstaff. It's ideal for weddings, galas, and upscale corporate dinners. Expect higher staffing costs and longer meal service times.

Buffet service lets guests serve themselves from stations or a single line. It's typically 20–30% less expensive than plated, works for any guest count, and gives guests choice over portion size and variety. Great for casual weddings, corporate lunches, and family celebrations.

Cocktail reception uses passed hors d'oeuvres and small plates instead of a sit-down meal. It encourages mingling, works well in venues without large dining rooms, and typically runs 2–3 hours. Plan on 10–14 pieces per guest for a full meal replacement.

Pricing Per Person

Wedding catering in Canada typically runs $75–$200+ per person for full plated service. Buffet-style weddings often land in the $50–$120 range. Corporate catering ranges from $15–$50 per person for lunch and $25–$75 for dinner. Drop-off catering is the most affordable at $12–$30 per person. Final pricing depends on menu complexity, service style, staff ratio, and guest count — always request a detailed written quote.

Dietary Accommodations

Professional caterers regularly handle vegetarian, vegan, gluten-free, nut-free, halal, and kosher requirements. Discuss dietary needs during your initial consultation and confirm them in writing on your final contract. Most caterers can accommodate any restriction with 2–4 weeks notice. For strict kosher or halal-certified meals, ask specifically about certifying bodies and separate preparation areas.

Drop-Off vs Full-Service Catering

Drop-off catering delivers prepared food to your venue — you handle setup, serving, and cleanup. It costs 40–60% less than full-service and is best for casual events under 50 people, office lunches, or private parties where you have help.

Full-service catering includes menu planning, on-site preparation, service staff, setup, and cleanup. Many caterers also provide rentals (linens, tableware, glassware) and bar service. It's the standard for weddings and any event over 75 guests where you want to be a guest at your own party.

The Tasting Guide

Tastings are standard practice before booking wedding catering and recommended for any event over 50 guests. Most caterers offer a complimentary tasting once you've put down a deposit, though some charge a fee that's refunded if you book. Bring your partner or decision-makers, ask to try multiple protein and side options, and discuss presentation style. Take notes and photos — you'll forget details by the time you're finalizing the menu months later.